Skip to main content

5 Email Security Tips for Employees and Organizations

By October 18, 2021Email, Security
Email Security Tips

We send an astonishingly huge amount of email: over 205 billion emails per day. And the number is still growing.1 Email is a critical communication tool for businesses. It’s also a gateway for hackers, viruses, and other nasties. Here are 5 email security tips for keeping your email and your information secure.

Lots of email1. Stay watchful and cautious

It’s easy for an unauthorized person to email you and pretend to be a vendor or business partner. Be cautious and double-check before responding to sensitive requests.

2. Understand junk and spam filters

Learn how to use your junk email folder and your organization’s spam solution. When you know how to use these tools, you can find legitimate emails faster and control unwanted emails better.

3. Watch for “shoulder surfing”

Be aware of who is around you and can read your screen when you are in public. Who’s seeing your confidential or sensitive information because they’re behind you in line?

4. Send sensitive information some other way

Convey sensitive information in ways other than email. You may be better off communicating confidential information in person, over the phone, via a secure website, or through an encrypted file-sharing service.

5. Log out when you leave

When you leave the office for the day or for your lunch break, log out of your email or your computer entirely. If you don’t, anyone could come by while you’re out and have free access to your email.

Don’t forget that a strong anti-spam email security solution is another important defense.

Sources

1The Radicati Group, Inc. Email Statistics Report 2015-2019.


A Second Look at your Hybrid Workforce

| Business Productivity, Infrastructure, Leadership, Tech Tip | No Comments
In the last two years, companies worldwide have transitioned from a traditional office setup towards a hybrid workforce model as a part of a solution to the pandemic situation. While many employees are going back to the office, physical capacity in the workplace is still limited, and many companies need to make adjustments to accommodate everyone. Many businesses are finding that using a hybrid workforce is a solid long-term solution. Connecting Everyone through Teams In a hybrid workforce environment, employees get divided into teams where some complete work at the office while others do their job from remote locations, usually…

Video: What do a Shared CIO and House Calls Have in Common?

| Consulting, Leadership | No Comments
Our Shared CIOs make house calls like a medical professionals used to. Why? Terry Allen, Shared CIO & Sr. Security Consultant with OXEN Technology, explains why this is so valuable.
Happy Thanksgiving

Happy Thanksgiving from OXEN

| Uncategorized | No Comments
Happy Thanksgiving from the Team at OXEN Technology