5 Email Security Tips for Employees and Organizations

By October 3, 2016 May 22nd, 2018 Email, Security
5 Email Security Tips

We send an astonishingly huge amount of email: over 205 billion emails per day. And the number is still growing.1 Email is a critical communication tool for businesses. It’s also a gateway for hackers, viruses, and other nasties. Here are 5 email security tips for keeping your email and your information secure.

Lots of email1. Stay watchful and cautious

It’s easy for an unauthorized person to email you and pretend to be a vendor or business partner. Be cautious and double-check before responding to sensitive requests.

2. Understand junk and spam filters

Learn how to use your junk email folder and your organization’s spam solution. When you know how to use these tools, you can find legitimate emails faster and control unwanted emails better.

3. Watch for “shoulder surfing”

Be aware of who is around you and can read your screen when you are in public. Who’s seeing your confidential or sensitive information because they’re behind you in line?

4. Send sensitive information some other way

Convey sensitive information in ways other than email. You may be better off communicating confidential information in person, over the phone, via a secure website, or through an encrypted file-sharing service.

5. Log out when you leave

When you leave the office for the day or for your lunch break, log out of your email or your computer entirely. If you don’t, anyone could come by while you’re out and have free access to your email.

oxen-emailchecklistDon’t forget that a strong anti-spam email security solution is another important defense.

Do you know how well your email is protected? Request our FREE Email Protection Checklist! Find out what you may be missing and more email security tips.

 

Sources

1The Radicati Group, Inc. Email Statistics Report 2015-2019.


IT Leadership | Shared CIO

You Need IT Leadership

| Consulting, Leadership | No Comments
Missouri is just beginning to emerge from its stay-at-home order in response to the pandemic threat. Who ever imagined that pandemic planning policies would become a reality? What was once regarded as a threat with low probability of occurrence will likely become a much higher probability as we navigate through the coming years. The realization of this threat has certainly changed the way we view ourselves and the world around us. It has sensitized us to our newfound vulnerability. This month, I am writing to you from the Joplin, MO office of OXEN Technology. Considering our present circumstances, our physical…
Tech Tip Background

Office 365 Tip: Create a file request in OneDrive

| Office 365, Tech Tip | No Comments
If you need to obtain files from various people, you can use OneDrive to create a file request that allows others to upload documents directly to a folder you specify. This gives people a quick way to transfer files to you without giving them view or edit permissions to your OneDrive folder. Here’s how! Note: This feature is not available in Office 365 Government. For file requests to work, your Office 365 administrator must enable Anyone links in OneDrive. Requesting Files Using OneDrive Online, select the folder where you want others to upload their files. Click Request files on the…
Virtual Private Network

What is a VPN and do you need one to work from home?

| Security | No Comments
Since businesses started shifting to remote work due to COVID-19, OXEN has seen a sizeable uptick in requests for purchasing and implementing VPNs for at-home workers. You’ve probably seen that a Virtual Private Network (VPN) connection is often recommended for securely working from home while accessing company resources. So what’s a VPN for in this context, and do you need one? If you’re a business manager, do you need a VPN connection for every employee who’s now working from home? Read on for our tips. What Is a Virtual Private Network? VPN stands for “Virtual Private Network”. It creates a…