Category

Email

SecurityTech Tip

Check email header information for signs of spoofing

Think about this scenario: A friend tells you that they received a message from your email address that wasn’t really sent from you. They think you’ve been hacked and your account is sending malicious emails to friends. How do you know if your email address account has been compromised, or if this malicious attempt is just spoofing your email address? Email “spoofing” means that an attacker is impersonating you by pretending to send an email from your account. The recipient of the email will see your email… but if you dig deeper into the email message’s contents, you can often…
OTWAdmin
December 3, 2018
Tech Tip

Tips for Staying on Top of Your Inbox

How to Get the Junk Out of Your Inbox Are you drowning under all the email you get in your inbox every day? Is it tough to sift out the relevant emails from the spam? Are you missing important work emails from your employees, co-workers, or clients? Here are some tips on how to cut out the spam, irrelevant emails, and other detritus clogging up your inbox. A lot of this junk comes from years of giving out your email address when you sign up for accounts and services, ranging from your email address being sold, to mailing lists you…
OTWAdmin
December 4, 2017
Tech Tip

Create your email signature in Outlook 2016

Your email signature can provide helpful information to recipients, including your name, company, contact details, links, and more. You can quickly and easily set up multiple automatic email signatures in Outlook 2016! To create a new email signature In Outlook 2016, click the File tab in the upper left. Choose Options on the left sidebar. In the window that appears, choose Mail on the left sidebar. In the third section, called Create or modify signatures for messages, click the Signatures button. The Signatures and Stationery window will appear. In the Edit Signature box, type in your signature details or copy and paste in…
OTWAdmin
March 20, 2017
Tech Tip

Add an email signature in Office 365 Mail

If you’re using both Office 365 Mail (Outlook.com) and Outlook on desktop, you’ll have noticed that saving your email signature in Outlook does not save it in Office 365 Mail. This can be frustrating if you’re sending email in your browser and your email signature is always missing. You have to add your email signature in both places. Here’s how to create your Office 365 Mail email signature: In Office 365 Mail, click the gear icon in the upper right. In the menu that appears, scroll down to Your app settings and click Mail. The Options menu will appear on…
OTWAdmin
March 6, 2017
Business ProductivityTech Tip

Delay sending emails in Outlook with a Rule

Is there a reason you might want to delay sending emails in Outlook? What possible reason could you want to put a 1-2 minute delay on all messages you hit "Send" on? The answer is pretty simple: Adding a Rule in Outlook to delay your sent messages can help you recall them if you suddenly realize you made a mistake. Outlook now has a recall feature, but it works under such a limited set of circumstances that it may only rarely be helpful. A tiny delay may work even better! Here's how to set up a delay Rule in Outlook. Go…
OTWAdmin
January 23, 2017
Security

5 Email Security Tips for Employees and Organizations

We send an astonishingly huge amount of email: over 205 billion emails per day. And the number is still growing.1 Email is a critical communication tool for businesses. It's also a gateway for hackers, viruses, and other nasties. Here are 5 email security tips for keeping your email and your information secure. 1. Stay watchful and cautious It's easy for an unauthorized person to email you and pretend to be a vendor or business partner. Be cautious and double-check before responding to sensitive requests. 2. Understand junk and spam filters Learn how to use your junk email folder and your organization's…
OTWAdmin
October 3, 2016
Tech Tip

Searching your Office 365 Outlook email

You may have thousands of sent and received emails in your Office 365 email account. If you’re looking for one email in particular, how do you find it? The desktop version of Outlook has powerful email search tools – where are they in Office 365? Here we’ll show you how to search Office 365 email as well. The “Search Mail and People” field is on the left of the Office 365 Outlook window, above the left sidebar Folder list. Type your first search term in this field and hit Enter! Then, the sidebar will display options to narrow your search,…
OTWAdmin
September 26, 2016
Security

Defend Yourself Against Ransomware: Email Attachment Filtering

We recently noted the increase in ransomware attacks that OXEN Technology has dealt with. As a follow-up, we want to make you aware of a tool that helps protect your network environment against these types of file-hostage attacks. This tool allows for email attachment defense and filters email attachments that are able to enter your environment. Why Email Attachment Filtering? Why does filtering email attachments defend against ransomware attacks? Because infected document attachments have become an easy method for cybercriminals to use. The cost to create and deliver them is small and the opportunity is large. Unsuspecting users click on…
OTWAdmin
July 12, 2016