Category

Tech Tip

Office 365Tech Tip

Dictate Instead of Typing in Office 365 Apps

Did you know that in many Office 365 applications you can dictate text instead of typing it? You may find this useful, especially if you need to respond to an email message and your hands aren’t free, or if you want to brainstorm out loud and capture your thoughts without taking notes by hand. First you should check if you have a working microphone. If you're using Windows 10, you can use the Voice Recorder app to do a test. Open this program and record a small snippet of audio. Play it back in order to see if your microphone…
OTWAdmin
October 7, 2019
Tech Tip

How to Add Voting Options to an Outlook Email

Need to take a quick poll? Maybe you need to find out how many people in the office are coming to lunch – and this quick tip will show you how the voting options work in Outlook! To making voting options available in an email you are composing: Click on the Options tab on the Ribbon. In the middle of the ribbon, click on Use Voting Options, and select which answers you want to make available. After clicking, you should see an information message that says “You added voting buttons to this message”. Send your email! Recipients will receive your message with…
OTWAdmin
September 2, 2019
Tech Tip

How to Resize and Crop Images in Microsoft Paint

Microsoft Paint is a simple graphics editor included with the Windows operating system. If you need to do some basic image editing, Paint is the perfect lightweight app. In this tech tip, we'll look at two tasks: how to resize an image and how to crop an image. Resizing an Image Open an image in Paint. Right click on the image file and choose Open with > Paint. Choose Resize from the toolbar. In the window that appears, you can resize based on percentage or pixels. Choose which option at the top. Make sure Maintain aspect ratio is selected at…
OTWAdmin
August 5, 2019
Tech Tip

Inserting Word Quick Parts into Documents

Microsoft Word Quick Parts are fields or variables that can be referenced and reused to automatically fill out information in your document. They range from complex objects like inserting a table of contents, to simple options that let you insert the current page number into a document footer, or the number of words or characters in the document. Here’s how you add simple Word Quick Parts like document properties, and more options like page number fields. Inserting Quick Document Property Fields Go to Insert on the Ribbon toolbar. In the Text group on the right, click Quick Parts. Choose from…
OTWAdmin
July 1, 2019
Tech Tip

Transposing Rows and Columns in Excel

What's transposing in Excel? “To transpose” means to make items change places with each other, or to flip a grid or table such that columns become rows and rows become columns. This may be a little hard to grasp, but it’s something that you may frequently want to do in Excel: How do you take values in a row and flip them so that those values are stacked in a column? (Or vice versa.) The answer is transposing them. This is how. Transposing in Excel Say you have data in rows, like this, and you want these names to be moved…
OTWAdmin
June 3, 2019
Tech Tip

Organize Using Outlook’s Color Categories

Want to become more organized in Outlook? You can create your own color-coded labels with the Categorize feature to know at a glance what emails and calendar items are. Here’s how! Outlook’s Categorize Feature You can find the Categorize option in Outlook on the Ribbon or toolbar. You can start using the categories as is, or you can customize them with your own labels. Changing the Category Labels You can label the default color categories for your own needs. Go to Home > Categorize (in the Tags group) on the Ribbon From the drop-down list, choose All Categories. Click on…
OTWAdmin
May 6, 2019
Tech Tip

Office 365 Tip: Adjust Your Teams Notifications Settings

Microsoft Teams is the successor to Skype for Business. You may be jumping straight into Teams or switching to it from Skype and want to ensure your notifications are tweaked to your needs. Here’s how to access your Teams notifications settings! Click your profile picture in the upper right corner. Choose Settings > Notifications. There are three categories for notifications: mentions (e.g. when someone @s you), messages, and other. For each type of notification, you can choose to receive one of these: Banner (a pop-up notification on your screen) Banner and email (the frequency of the email notification is set…
OTWAdmin
April 2, 2019
Office 365Tech Tip

Going on vacation? Set up your Out-Of-Office Automatic Replies in Outlook

Before you head out the door for your afternoon off or that long-awaited summer vacation, take a moment to turn on Outlook’s Automatic Replies for your email. Email piles up while you’re out. It’s polite to let people know you’re away and who to contact during your absence. (Who knows, when you come back, it may all be taken care of for you! Or that’s the dream anyway.) Automatic Replies in Outlook Go to File > Automatic Replies. In the window that appears, select Send automatic replies. Select an optional time range for when you want your automatic reply to…
OTWAdmin
March 4, 2019
Tech Tip

Editing Table Cell Margins in Microsoft Word

If you do a lot of work in Microsoft Word documents, it can be very helpful to know where to find the various options for styling a table. Sometimes tweaking cell padding or cell margins is all you need to turn a difficult, cramped table into an inviting, easy to read one. Here’s how to modify the cell padding in a table. Let’s start with a table that looks like this. This is what many default tables look like in Word. It’s a little cramped. If you look closely, you can see that there’s cell padding on the left and…
OTWAdmin
February 25, 2019
Office 365Tech Tip

Office 365 Tip: Sharing links instead of sending copies

Ready to send off a file attachment to your colleagues for their review and feedback? Wait a second, because there’s a better way in Office 365 to more easily and seamlessly collaborate with others on the same document or project. Don’t send copies – send a link instead! The trick is to use OneDrive to store your files and then share a link with everyone to the file (or even a folder with multiple items). Just save your file in OneDrive and you can use the share link feature in Office 365. From Outlook While composing your email, go to…
OTWAdmin
February 4, 2019