Category

Business Productivity

Business ProductivityTech Tip

Connecting and Presenting in Microsoft Teams

If you regularly use Skype for Business in your organization, you may now know that Microsoft has begun replacing Skype with Teams. Microsoft Teams is a new platform that acts as a hub within Office 365 and brings together chat, meetings, notes, and integrations with other Office 365 applications like SharePoint. Depending on how your organization is handling this transition, you may already be using Microsoft Teams and be rerouted to it for your chats, meetings, and presentations. The Teams UI is certainly different from Skype! Here are some quick tips on starting a chat, voice call, or video call…
OTWAdmin
January 2, 2019
Business ProductivityTech Tip

Naming files by date for sorting

Are you trying to organize and sort documents with dates in the title? For example, say you want to always have a list of newsletter files or meeting notes sort in chronological order. You may have started out naming files like this: Newsletter-June-2018.pdf Newsletter-July-2018.pdf Newsletter-August-2018.pdf But when you try to sort the file names, they are out of order like this, which is alphabetical and never chronological: Newsletter-August-2018.pdf Newsletter-July-2018.pdf Newsletter-June-2018.pdf What’s a better way to do this so that they actually sort in chronological order? Always use YY-MM-DD or YYYY-MM-DD format when naming files for this purpose. This means your…
OTWAdmin
July 9, 2018
Business ProductivityOffice 365

Do You Have a Digital Mindset? Office 365 Enables the Digital Workplace of the Future

The traditional 9-to-5 office job is becoming a dated concept. More and more people now work remotely from multiple locations and outside of normal business hours. Why? Because employers and clients expect it. In return, employees expect flexible working hours and technological solutions to make remote work possible. They expect a digital workplace. Why does the digital workplace matter? There are many benefits for businesses and workers. Firstly, employees who can use a digital workplace are more collaborative, more accountable, and more engaged. They’re more productive because they have flexibility and tools that help – rather than hinder – them.…
OTWAdmin
April 9, 2018
Business ProductivityTech Tip

Delay sending emails in Outlook with a Rule

Is there a reason you might want to delay sending emails in Outlook? What possible reason could you want to put a 1-2 minute delay on all messages you hit "Send" on? The answer is pretty simple: Adding a Rule in Outlook to delay your sent messages can help you recall them if you suddenly realize you made a mistake. Outlook now has a recall feature, but it works under such a limited set of circumstances that it may only rarely be helpful. A tiny delay may work even better! Here's how to set up a delay Rule in Outlook. Go…
OTWAdmin
January 23, 2017
Business ProductivityTech Tip

Enable or disable Internet Explorer add-ons

How do you manage Internet Explorer add-ons? Perhaps you have an unwanted extension or a pesky toolbar cluttering up your browser. Maybe another program installed an extra toolbar you really don’t need. Or maybe your favorite extension is disabled and you want to bring it back. Here’s how! Finding where to manage Internet Explorer add-ons is very easy! Click on the Tools gear icon in the upper right corner of the program. On the menu that appears, click Manage Add-ons. On the left, under Add-on Types, make sure to select Toolbars and Extensions. On the right is a list of each toolbar…
OTWAdmin
September 13, 2016
Business ProductivityTech Tip

How to turn off Clutter in Outlook / Office 365

Clutter is a mailbox management feature of Office 365 for Business. (If you don’t have an Office 365 for Business subscription, you will not have this feature.) It analyzes how you process your email and then moves “unimportant” or low-priority email from your Inbox into a special folder, to save you the time of doing this yourself. Essentially, it sorts emails it thinks you will already ignore into a secondary Inbox. If you already have an email spam protection tool running, Clutter may be overkill. If you’re tired of fishing emails out of the special folder or forgetting to check it…
OTWAdmin
August 22, 2016
Business ProductivityTech Tip

How to Use Field Codes in Microsoft Word

If you have ever inserted a date or a page number into a Word document, you have used field codes. Despite their heavy use, many people are unaware of the full range of codes available. What Are Field Codes? A field code is “smart” text – once inserted, they can automatically update when needed. There are hundreds of field codes for various purposes, one of the most common being the codes for page numbers and the current date. Any time the information updates (a page is added, or the date changes), the field will automatically update. You don’t need to…
OTWAdmin
August 17, 2016
Business ProductivityTech Tip

Delete an Excel Table without Losing Data or Formatting

Let's say you've created a table in Microsoft Excel. You don't want the Excel table, but you do want to keep the data or formatting. The solution is simple: convert the table back to a data range. Note: For this to work, you need to have an already completed table. Click anywhere on the table. This displays the Design tab under Table Tools on the Ribbon. A cell in the table must be selected for the Design tab to be visible. Then, on the Design tab, in the Tools group, click Convert to Range. Click Yes. Now you have a data range without table options. And that’s it!
OTWAdmin
August 10, 2016
Business ProductivityTech Tip

Simple Excel Formulas: SUM and AVERAGE

Excel can be a powerful tool for your business, but it can also be daunting with its many formulas, charts, and formatting. Here we’ll take a look at two simple but very useful Excel formulas, and how to make them work for you. Follow these tips to add up numbers or average them! Adding Up Numbers You have multiple columns or rows of numbers. You don’t want to have to add them all up on your calculator, and you don’t want to have to re-add them if the numbers change. The simplest solution? Use AutoSum! To add up a row or…
OTWAdmin
July 25, 2016
Business Productivity

Get to know Windows Control Panel: Using the Sounds settings

Sometimes you’ll have a problem with your computer’s audio playback, or wonder why your sound is recording at too low a volume. This tip will show you how to find the Sounds options in Windows Control Panel, where you can check your settings and make adjustments. Go to Control Panel. (What is Control Panel? How do you find it?) If you’re viewing by Category, go to Hardware and Sound > Sound. If you’re viewing by icons, go to Sounds. The Sound window will appear. There are four tabs across the top (Playback, Recording, Sounds, and Communication). Playback: Setting default speakers…
OTWAdmin
June 27, 2016