Why You Should Consider the Migration to Office 365: Licensing & Upgrades

By November 13, 2017Cloud Solutions, Office 365
Office 365 migration - licensing and upgrades

If your business is still working with the desktop versions of Microsoft Office – now is the time to consider an Office 365 migration. Why move? Let’s consider just two of the top benefits OXEN Technology has seen with Office 365 migrations:

  • Eliminating expensive, confusing licensing costs
  • Simplifying updates and upgrades

We’ve helped many organizations migrate to Office 365 and get their apps in the cloud. We know the major differences between quoting and designing an on-premise Office environment versus Office 365.

Eliminating licensing Headaches

Budget-conscious? You can save money, but also headache and worry, on licensing. Buckle up, because we can talk for ages about this benefit.

For example, say you have a 5-person team and you need Office applications and email for everyone. That means Office Professional licenses (about $500), Exchange Server ($700), and Exchange User Client Access Licenses (about $90). This doesn’t even include hardware, just licenses! And that’s only getting you the recent and mostly static version of Office. Now you have to handle the application patches, updates, and (eventually) upgrading to a new version.

An equivalent Office 365 plan like Business Premium that has Office applications and email for your five users is much simpler: $12.50 per user per month, with just a 1-year commitment.

Simplifying Those Update & Upgrade Hassles

Even if you consider pricing discounts to reduce the sticker shock of an on-premise Office setup, you’re still stuck with a desktop version of Office that immediately becomes out of date. You might be forced to upgrade or change licensing because your Office suite is missing an application you need, or you can’t run on an outdated version anymore. (Because face it: Office 2007 doesn’t cut it in 2017.)

If you want to upgrade to the next version, or hire more people, you’re looking at paying another large chunk for the next version or juggling those user licenses. And we have to be honest here: Figuring out all these user licenses and major version upgrades is a pain. At OXEN, we do it for a living and we’d still like to save you the trouble.

Office 365 cuts straight through this problem. Your Office 365 plan is not a “one size fits all” agreement like an Office suite that comes in a box. As your needs change and your users fluctuate, you can add and discontinue modules (apps) and user seats. This means your single Office 365 plan stays tightly customized to your needs for years. You can scale up and down as needed, adjusting what you pay and what apps you have.

And those updates and upgrades? Not a problem. With Office 365, you have access to your apps with the most recent updates and new features every day. You get the newest version right now, not every 3-5 years, and you don’t have to handle the updates yourself.

The bottom line

Applications, especially the critical ones you use every day, can be challenging to figure out and get in place. After decades in the IT business and experiencing thousands of Office environments, the OXEN team can attest that Office 365 really does simplify things. It makes sense, and that’s why we use it too!

 

If you’re ready to learn more about Office 365 for your organization, contact us today. OXEN Technology has assisted in hundreds of Office 365 migrations, moving clients from on-premise environments to cloud-based Office 365. We are a Microsoft Gold Certified Cloud Small & Mid-Market partner. In 2017 we received the Ingram Emerging Partner Award for Office 365 cloud growth. We can help you pick the options you need!


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