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Outlook Archives | OXEN Technology

Tech Tip

Tips for using Outlook calendar

Confession: I am not an Outlook Calendar junkie. But if one of my coworkers looks at my calendar, they’ll likely see a smattering of events, tasks, and outside work commitments on my calendar. I also have a very long list of “Shared Calendars” so I can check up on coworkers’ schedules – it’s not lurking if it’s business! Like most people at my company, I use Outlook Calendar to remind myself and everyone else (who cares to know) when I am and am not available. Outlook Calendar is an invaluable tool if you’re in the habit of checking if someone…
OTWAdmin
February 3, 2020
Tech Tip

Create Rules to Automatically Sort Incoming Mail in Outlook

When you receive a lot of email, your inbox becomes cluttered and difficult to navigate. Thankfully, you can use create Rules in Outlook to sort your incoming email. Here are the steps to set up a rule in Outlook that will automatically put incoming mail from a particular sender into a specific folder: Select an email in your Inbox from the sender you’d like to create a new folder for. Go to Rules > Create Rule on the toolbar. Check the “From…” box at the top of the Create Rule window. Check “Move the item to folder:” at the bottom…
OTWAdmin
November 4, 2019
Tech Tip

How to Add Voting Options to an Outlook Email

Need to take a quick poll? Maybe you need to find out how many people in the office are coming to lunch – and this quick tip will show you how the voting options work in Outlook! To making voting options available in an email you are composing: Click on the Options tab on the Ribbon. In the middle of the ribbon, click on Use Voting Options, and select which answers you want to make available. After clicking, you should see an information message that says “You added voting buttons to this message”. Send your email! Recipients will receive your message with…
OTWAdmin
September 2, 2019
Tech Tip

Organize Using Outlook’s Color Categories

Want to become more organized in Outlook? You can create your own color-coded labels with the Categorize feature to know at a glance what emails and calendar items are. Here’s how! Outlook’s Categorize Feature You can find the Categorize option in Outlook on the Ribbon or toolbar. You can start using the categories as is, or you can customize them with your own labels. Changing the Category Labels You can label the default color categories for your own needs. Go to Home > Categorize (in the Tags group) on the Ribbon From the drop-down list, choose All Categories. Click on…
OTWAdmin
May 6, 2019
Office 365Tech Tip

Going on vacation? Set up your Out-Of-Office Automatic Replies in Outlook

Before you head out the door for your afternoon off or that long-awaited summer vacation, take a moment to turn on Outlook’s Automatic Replies for your email. Email piles up while you’re out. It’s polite to let people know you’re away and who to contact during your absence. (Who knows, when you come back, it may all be taken care of for you! Or that’s the dream anyway.) Automatic Replies in Outlook Go to File > Automatic Replies. In the window that appears, select Send automatic replies. Select an optional time range for when you want your automatic reply to…
OTWAdmin
March 4, 2019
Tech Tip

Keyboard Shortcuts in Outlook

Did you know there are shortcuts for common actions in Outlook? Instead of hunting for the right buttons, just hit these keyboard shortcuts. Create a new email: Ctrl + Shift + M Send an email: Ctrl + Enter Reply to an email: select email and hit Ctrl + R Create an appointment: Ctrl + Shift + A Create a new meeting request: Ctrl + Shift + Q If you’ve never used these shortcuts before, you might be asked to confirm to the shortcut for that action (see image below). Are you an Outlook power user? Check out the full list…
OTWAdmin
March 19, 2018
Tech Tip

Delay sending emails in Outlook with a Rule

Is there a reason you might want to delay sending emails in Outlook? What possible reason could you want to put a 1-2 minute delay on all messages you hit "Send" on? The answer is pretty simple: Adding a Rule in Outlook to delay your sent messages can help you recall them if you suddenly realize you made a mistake. Outlook now has a recall feature, but it works under such a limited set of circumstances that it may only rarely be helpful. A tiny delay may work even better! Here's how to set up a delay Rule in Outlook. Go…
OTWAdmin
January 23, 2017