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Microsoft Word Archives | OXEN Technology

Tech Tip

Inserting Word Quick Parts into Documents

Microsoft Word Quick Parts are fields or variables that can be referenced and reused to automatically fill out information in your document. They range from complex objects like inserting a table of contents, to simple options that let you insert the current page number into a document footer, or the number of words or characters in the document. Here’s how you add simple Word Quick Parts like document properties, and more options like page number fields. Inserting Quick Document Property Fields Go to Insert on the Ribbon toolbar. In the Text group on the right, click Quick Parts. Choose from…
OXEN Technology
July 1, 2019
Tech Tip

Editing Table Cell Margins in Microsoft Word

If you do a lot of work in Microsoft Word documents, it can be very helpful to know where to find the various options for styling a table. Sometimes tweaking cell padding or cell margins is all you need to turn a difficult, cramped table into an inviting, easy to read one. Here’s how to modify the cell padding in a table. Let’s start with a table that looks like this. This is what many default tables look like in Word. It’s a little cramped. If you look closely, you can see that there’s cell padding on the left and…
OXEN Technology
February 25, 2019
Tech Tip

Fighting images in Microsoft Word

Remember this? You're working on a Word document – maybe it's a report for your sales meeting, a set of instructions for a client, or a promotional flyer – and you are trying to place an image. You bump it down a few keystrokes at a time to situate it perfectly at the bottom of the page... when suddenly it goes flying off, jumping to the top of the page or disappearing completely! What happened?! Anchored Images in Microsoft Word Images in Microsoft Word are finicky. They are always placed in relation to a paragraph or an "anchoring object". The…
OXEN Technology
September 3, 2018
Tech Tip

Using Track Changes in Microsoft Word for Editing and Review

Did you know that Microsoft Word has built in tools to track your changes, edits, and comments while you’re reviewing a document? If you want to return an edited document to someone with your changes highlighted, and so they can accept or reject or your suggested changes, Track Changes is for you. How to Turn On Track Changes To use Track Changes, all you need to do is turn it on when you open a Word document and before you start editing. Go to Review on the Ribbon. In the Tracking group in the middle, click the Track Changes button…
OXEN Technology
February 6, 2018
Tech Tip

Inserting a Table of Contents and References in Microsoft Word

If you’re using Styles in your Microsoft Word document, you can insert an automatic Table of Contents with just a few clicks. And if you’ve ever wondered how to insert updatable references like “see page 9 for more”, you’ll learn how to do that as well in this tip. Use Styles for Speed and Consistency The first step before you can insert Tables of Contents or page references is to use Styles. You can find these in the Styles groups under the Home tab on the Ribbon. If you want to switch to a different Style set, go to the…
OXEN Technology
December 18, 2017
Tech Tip

Five Tips for Word Documents

Do you spend a lot of time in Microsoft Word, working on projects, papers, proposals, and more? Here’s a quick review of five top tips for Word documents. #1 The Format Painter Does one section of your document not look like the rest? You can copy formatting from one paragraph and use the format brush to apply it to the paragraph you want to redo. Click on the formatting you want to copy (e.g. place your cursor in the paragraph). Click the Format Painter brush icon on the Ribbon. (Look for it on the Home tab, in the Clipboard group.)…
OXEN Technology
October 9, 2017
Tech Tip

Changing a Word document’s style set

Have you ever wanted to switch the formatting of your Word document? Maybe you have a style set applied but need to switch to your company’s style set to match your branding. This is how you can quickly find the style sets and choose the one you want to use in Word 2016. Click the Design tab on the Ribbon. In the Document Formatting Group, choose a style set by clicking on it.To see all the options, click the More down arrow on the right. Style sets are grouped into 3 categories in this expanded list: This Document (what is…
OXEN Technology
May 1, 2017