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Microsoft Word Archives | OXEN Technology

Tech Tip

Editing Table Cell Margins in Microsoft Word

If you do a lot of work in Microsoft Word documents, it can be very helpful to know where to find the various options for styling a table. Sometimes tweaking cell padding or cell margins is all you need to turn a difficult, cramped table into an inviting, easy to read one. Here’s how to modify the cell padding in a table. Let’s start with a table that looks like this. This is what many default tables look like in Word. It’s a little cramped. If you look closely, you can see that there’s cell padding on the left and…
OTWAdmin
February 25, 2019
Tech Tip

Fighting images in Microsoft Word

Remember this? You're working on a Word document – maybe it's a report for your sales meeting, a set of instructions for a client, or a promotional flyer – and you are trying to place an image. You bump it down a few keystrokes at a time to situate it perfectly at the bottom of the page... when suddenly it goes flying off, jumping to the top of the page or disappearing completely! What happened?! Anchored Images in Microsoft Word Images in Microsoft Word are finicky. They are always placed in relation to a paragraph or an "anchoring object". The…
OTWAdmin
September 3, 2018
Tech Tip

Using Track Changes in Microsoft Word for Editing and Review

Did you know that Microsoft Word has built in tools to track your changes, edits, and comments while you’re reviewing a document? If you want to return an edited document to someone with your changes highlighted, and so they can accept or reject or your suggested changes, Track Changes is for you. How to Turn On Track Changes To use Track Changes, all you need to do is turn it on when you open a Word document and before you start editing. Go to Review on the Ribbon. In the Tracking group in the middle, click the Track Changes button…
OTWAdmin
February 6, 2018
Tech Tip

Inserting a Table of Contents and References in Microsoft Word

If you’re using Styles in your Microsoft Word document, you can insert an automatic Table of Contents with just a few clicks. And if you’ve ever wondered how to insert updatable references like “see page 9 for more”, you’ll learn how to do that as well in this tip. Use Styles for Speed and Consistency The first step before you can insert Tables of Contents or page references is to use Styles. You can find these in the Styles groups under the Home tab on the Ribbon. If you want to switch to a different Style set, go to the…
OTWAdmin
December 18, 2017
Tech Tip

Five Tips for Word Documents

Do you spend a lot of time in Microsoft Word, working on projects, papers, proposals, and more? Here’s a quick review of five top tips for Word documents. #1 The Format Painter Does one section of your document not look like the rest? You can copy formatting from one paragraph and use the format brush to apply it to the paragraph you want to redo. Click on the formatting you want to copy (e.g. place your cursor in the paragraph). Click the Format Painter brush icon on the Ribbon. (Look for it on the Home tab, in the Clipboard group.)…
OTWAdmin
October 9, 2017
Tech Tip

Paste without formatting in Microsoft Word

Is it possible to paste without formatting in Microsoft Word? Let’s say we want to copy text from a webpage or an email. When you highlight, copy (Ctrl + C), and then paste (Ctrl + V) the text into Word, all the formatting comes with it. Like this: But what you want is this: You can clear formatting after you’ve pasted, but let’s just cut to the chase and paste without formatting! To paste without formatting: Right click in the Word document where you want to paste your text. On the menu under Paste Options, choose the third option, “Keep…
OTWAdmin
December 15, 2016
Business ProductivityTech Tip

How to Use Field Codes in Microsoft Word

If you have ever inserted a date or a page number into a Word document, you have used field codes. Despite their heavy use, many people are unaware of the full range of codes available. What Are Field Codes? A field code is “smart” text – once inserted, they can automatically update when needed. There are hundreds of field codes for various purposes, one of the most common being the codes for page numbers and the current date. Any time the information updates (a page is added, or the date changes), the field will automatically update. You don’t need to…
OTWAdmin
August 17, 2016