Once you know how to share your screen or present your slides in Skype for Business, you will find all sorts of ways to use it. We guarantee it.
Here at OXEN, we use Skype for Business every day for messaging and meetings. The OXEN team is far-flung, with offices in four states and remote workers. It’s extremely common to hear “Hey, can you share your screen so I can see what you’re looking at?” or “Let me present this so everyone in the meeting can see it.”
If you have Skype for Business – here’s how you do this!
Step 1: Find the Present button which looks like a computer monitor icon. It’s at the bottom of the open Skype conversation or meeting window. Click on it!
When you have a conversation open with someone, the options will look like this:
If you’re in a Skype meeting, you’ll see the same options, but the colors might be different:
Step 2: Choose which presentation option you want. You can choose to present your Desktop (and you can choose which monitor, if you have more than one). You can present a specific Program that you have open. Or, you can present PowerPoint files directly.
In our experience, presenting your Desktop view will cover most of your use cases, so you don’t need to overthink it. If, however, you need to minimize what people can see on your screen, try the other options. You really don’t want to expose sensitive information or accidentally have something else pop up in view while presenting in some cases.
Click the Present Desktop… option. Confirm that you want to show your screen.
If you have more than one monitor, you’ll be asked which one you want to present. Choose, and then click Present at the bottom.
If you choose Present Programs…, you’ll be asked which open program you want to present. Choose, and then click Present at the bottom.
Any viewers may seem blacked out areas on the screen if pop-ups from other programs appear.
Present PowerPoint Files
And lastly, you can choose to load PowerPoint files directly into Skype. This will give you screen controls in Skype itself – but there are some caveats to remember here. If you load a PowerPoint, viewers will be able to cycle through your slides at their own pace. They may also be able to see any Notes in the presentation.
To load a PowerPoint presentation into Skype for Business, choose the Present PowerPoint Files… option. A dialogue bog will open up, asking you to select the PowerPoint file.
Then the presentation will be loaded (this may take a few seconds). When it does, you’ll see a different type of view, with PowerPoint controls into the Skype window itself.
Two extra tips to become a power user!
Is the top presentation control bar in the way? Unpin it. This bar can get in the way of the top toolbar in a lot of programs, or tabs if you have a bunch of browser windows open. Click the pin on the Skype toolbar to “unpin” it.
The toolbar will disappear and uncover what you want to get to. If you bring your cursor to the very top of the Skype window, the controls bar will slide down again.
Give control to the viewer. A common situation is when someone is sharing their screen with a viewer and needs a password or other form information filled in. The presenter can give temporary control to the viewer so the other person can control what’s on the screen and type things in. To give control, just look for the “Give control to viewer” option on the top controls toolbar in the Skype window.
Don’t have Skype for Business? It comes with Office 365 plans for your business. We’d love to talk to you today about how Office 365 can benefit you!