Inserting Word Quick Parts into Documents

By July 1, 2019 Tech Tip
Inserting Word Document Property Fields

Microsoft Word Quick Parts are fields or variables that can be referenced and reused to automatically fill out information in your document. They range from complex objects like inserting a table of contents, to simple options that let you insert the current page number into a document footer, or the number of words or characters in the document.

Here’s how you add simple Word Quick Parts like document properties, and more options like page number fields.

Inserting Quick Document Property Fields

  1. Go to Insert on the Ribbon toolbar.
  2. In the Text group on the right, click Quick Parts.
  3. Choose from the Document Property category, such as Author or Title.Inserting Word Document Property Fields
  4. If the property hasn’t been used yet, you will need to fill it out by typing in the inserted field. When you insert this field again, it will have the value you’ve typed.The Title field inserted for the first time:
    Word Document "Title" Field
    Title field filled out:
    Filled Out "Title" Document Property in Word
    Title field inserted again, with the value:
    "Title" Document Property Reused in Word Document

Inserting Other Word Quick Parts

If you want to insert a field which isn’t listed in the Document Properties category, such as page number, number of pages, number of words, and even complex objects like the table of contents, you can do this too!

  1. Go to Insert > Quick Parts on the Ribbon toolbar.
  2. In the Text group on the right, click Quick Parts.
  3. For more options, choose Field… A new dialog window will appear.
    Inserting Word Quick Parts Fields
  4. Choose a field from the left column – a description at the bottom of the window will tell you more about the field.
  5. Adjust the format you want in the Field properties
  6. Click OK.

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