Inserting Word Quick Parts into Documents

By July 1, 2019 Tech Tip
Inserting Word Document Property Fields

Microsoft Word Quick Parts are fields or variables that can be referenced and reused to automatically fill out information in your document. They range from complex objects like inserting a table of contents, to simple options that let you insert the current page number into a document footer, or the number of words or characters in the document.

Here’s how you add simple Word Quick Parts like document properties, and more options like page number fields.

Inserting Quick Document Property Fields

  1. Go to Insert on the Ribbon toolbar.
  2. In the Text group on the right, click Quick Parts.
  3. Choose from the Document Property category, such as Author or Title.Inserting Word Document Property Fields
  4. If the property hasn’t been used yet, you will need to fill it out by typing in the inserted field. When you insert this field again, it will have the value you’ve typed.The Title field inserted for the first time:
    Word Document "Title" Field
    Title field filled out:
    Filled Out "Title" Document Property in Word
    Title field inserted again, with the value:
    "Title" Document Property Reused in Word Document

Inserting Other Word Quick Parts

If you want to insert a field which isn’t listed in the Document Properties category, such as page number, number of pages, number of words, and even complex objects like the table of contents, you can do this too!

  1. Go to Insert > Quick Parts on the Ribbon toolbar.
  2. In the Text group on the right, click Quick Parts.
  3. For more options, choose Field… A new dialog window will appear.
    Inserting Word Quick Parts Fields
  4. Choose a field from the left column – a description at the bottom of the window will tell you more about the field.
  5. Adjust the format you want in the Field properties
  6. Click OK.

Recent Posts / View All Posts

Protecting Against Former Employees

How to Protect Your Business Against Former Employees

| Security | No Comments
We’ve said this frequently, and we’ll say it again. One of the biggest security weaknesses that businesses face are their own employees. This isn’t pleasant, but it’s a truth that we have to face. Humans are a weak link in our cybersecurity defenses. When we make mistakes – forgetting to change a default password or clicking on a link we shouldn’t – we open the door for attackers. But there’s another way that your people can threaten your organization. It's from within: disgruntled or dissatisfied former employees. These are people who are no longer with your business but may still…
Voting Options in Outlook Email

How to Add Voting Options to an Outlook Email

| Tech Tip | No Comments
Need to take a quick poll? Maybe you need to find out how many people in the office are coming to lunch – and this quick tip will show you how the voting options work in Outlook! To making voting options available in an email you are composing: Click on the Options tab on the Ribbon. In the middle of the ribbon, click on Use Voting Options, and select which answers you want to make available. After clicking, you should see an information message that says “You added voting buttons to this message”. Send your email! Recipients will receive your message with…
2019 State of the IT Industry Landscape by OXEN Technology

2019 State of the IT Industry Landscape, Part 5: The Internet of Things and Wireless

| Infrastructure, Leadership | No Comments
In the fifth and final installment of our 2019 update on the state of the IT landscape, we look at two more industry trends: the Internet of Things (IoT) and wireless and wi-fi technologies. What are they, and why is demand increasing? Why is cybersecurity still of constant importance in these areas? Industry Trends: The Internet of Things (IOT) What is the Internet of Things? The IoT is a global network of objects that collect and communicate data via the internet. It extends Internet connectivity beyond laptops, phones, and tablets to an extremely diverse range of “things”. IoT devices include…