Delay sending emails in Outlook with a Rule

Delay sending emails in Outlook with Rules

Is there a reason you might want to delay sending emails in Outlook? What possible reason could you want to put a 1-2 minute delay on all messages you hit “Send” on?

The answer is pretty simple: Adding a Rule in Outlook to delay your sent messages can help you recall them if you suddenly realize you made a mistake. Outlook now has a recall feature, but it works under such a limited set of circumstances that it may only rarely be helpful. A tiny delay may work even better!

Here’s how to set up a delay Rule in Outlook.

  1. Go to File.
  2. On the right, click the Manage Rules and Alerts button. The Rules and Alerts window will appear.
  3. Click New Rule…
    Delay sending emails in Outlook with a Rule
  4. In Step 1: Select a template, go to the third option “Start from a blank rule” and choose “Apply rule on messages I send”.
  5. Click Next.
  6. In Step 1: Select condition(s), choose any options that you want, if you want this Rule to apply only under certain conditions. If you do not check any options, you will be asked to confirm this, and this Rule will apply to all sent emails.
  7. Click Next.
  8. In Step 1: Select action(s), select “defer delivery by a number of minutes”, near the end of the list.
  9. In Step 2: Edit the rule description, click on the underlined value “a number of” minutes and enter the time you want.
  10. Click OK and then Next.
  11. If you want to add any exceptions, choose from the Step 1: Selection exception(s) list. Otherwise, click Next.
  12. In Step 1, give your Rule a name.
  13. In Step 2, check “Turn on this rule”.
  14. Click Finish.

This rule with delay sending emails by a few minutes, in case you suddenly realize you want to recall them. You can simply delete the email in your “Outbox” to keep them from sending.


Recent Posts / View All Posts

Changing desktop background image

Windows 10 Tip: Changing Desktop Background and Lock Screen Pictures

| Tech Tip | No Comments
Want to customize your Windows 10 computer? Here’s how to customize your desktop background and lock screen background with images of your choosing. You can change your desktop background image...

Windows 10 Tip: Modify sleep settings

| Tech Tip | No Comments
Is your Windows 10 computer going to sleep and showing a black screen too quickly? It can be frustrating if it goes to sleep and locks after only 10 or...
Using COUNTIF in Excel

Counting in Excel with COUNTIF

| Tech Tip | No Comments
Maybe you have a list in Excel and you want to know the number of times repeating items appear. Say you have a list of contacts with their company names,...