Create your email signature in Outlook 2016

By March 20, 2017 December 13th, 2017 Email, Tech Tip

Your email signature can provide helpful information to recipients, including your name, company, contact details, links, and more. You can quickly and easily set up multiple automatic email signatures in Outlook 2016!

To create a new email signature

  1. In Outlook 2016, click the File tab in the upper left.
  2. Choose Options on the left sidebar.
  3. In the window that appears, choose Mail on the left sidebar.
  4. In the third section, called Create or modify signatures for messages, click the Signatures button.
  5. The Signatures and Stationery window will appear. In the Edit Signature box, type in your signature details or copy and paste in your signature.
  6. Click the Save button.
  7. If you want to add multiple signatures, click the New button and repeat steps 5 and 6.
  8. Click OK at the bottom of the window.

It’s that simple!

Using multiple and default signatures

Under File > Options > Mail > Signatures, you will see there is a right hand side called Choose default signature.

If you have created multiple email signatures (using the New button on the left), you can choose different email signatures to automatically appear in two different situations: new messages and replies/forwards. It is very common to use your full email signature for new messages, and a shorter signature to add to replies and forwards (in the middle of email conversations).

To do this, simply select the name of each signature you want to use for New messages and replies/forwards. If you don’t want to use an email signature at all for replies/forwards, simply keep it at (none).


Recent Posts / View All Posts

Protecting Against Former Employees

How to Protect Your Business Against Former Employees

| Security | No Comments
We’ve said this frequently, and we’ll say it again. One of the biggest security weaknesses that businesses face are their own employees. This isn’t pleasant, but it’s a truth that we have to face. Humans are a weak link in our cybersecurity defenses. When we make mistakes – forgetting to change a default password or clicking on a link we shouldn’t – we open the door for attackers. But there’s another way that your people can threaten your organization. It's from within: disgruntled or dissatisfied former employees. These are people who are no longer with your business but may still…
Voting Options in Outlook Email

How to Add Voting Options to an Outlook Email

| Tech Tip | No Comments
Need to take a quick poll? Maybe you need to find out how many people in the office are coming to lunch – and this quick tip will show you how the voting options work in Outlook! To making voting options available in an email you are composing: Click on the Options tab on the Ribbon. In the middle of the ribbon, click on Use Voting Options, and select which answers you want to make available. After clicking, you should see an information message that says “You added voting buttons to this message”. Send your email! Recipients will receive your message with…
2019 State of the IT Industry Landscape by OXEN Technology

2019 State of the IT Industry Landscape, Part 5: The Internet of Things and Wireless

| Infrastructure, Leadership | No Comments
In the fifth and final installment of our 2019 update on the state of the IT landscape, we look at two more industry trends: the Internet of Things (IoT) and wireless and wi-fi technologies. What are they, and why is demand increasing? Why is cybersecurity still of constant importance in these areas? Industry Trends: The Internet of Things (IOT) What is the Internet of Things? The IoT is a global network of objects that collect and communicate data via the internet. It extends Internet connectivity beyond laptops, phones, and tablets to an extremely diverse range of “things”. IoT devices include…