Changing a Word document’s style set

By May 1, 2017 September 17th, 2019 Tech Tip
Changing Word Style sets

Have you ever wanted to switch the formatting of your Word document? Maybe you have a style set applied but need to switch to your company’s style set to match your branding. This is how you can quickly find the style sets and choose the one you want to use in Word 2016.

  1. Click the Design tab on the Ribbon.
  2. In the Document Formatting Group, choose a style set by clicking on it.Word Style sets in the Document Formatting groupTo see all the options, click the More down arrow on the right. Style sets are grouped into 3 categories in this expanded list: This Document (what is currently applied), Custom (any style sets you’ve saved), and Built-In.

Expanded Word Style sets options

That’s it! In Word 2016, style sets are chosen from the Design tab, and not from the group with the rest of the style application options. Styles themselves are applied from the Home tab.

If you’re not sure that your style set has switched, make sure you have Styles applied in your document – such as title, headings, and paragraph.

  1. To apply Styles from a style set in your document, go to the Home tab on the Ribbon.
  2. On the right side of the Ribbon, look for the Styles group. To see all the options, click the More down arrow on the right.Apply styles in Word 2016
  3. Highlight text in your document, or place your cursor in the text you want to apply a style to, and then click on the style you want to apply in the Styles list on the Ribbon.

Styles you’ve applied in your document will switch to new formatting when you change the document’s style set. Styles are a powerful way to ensure consistency throughout your document, and allow you to make major formatting changes quickly when you change the style set or update an individual style.


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