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Tech Tip

Business ProductivityTech Tip

Naming files by date for sorting

Are you trying to organize and sort documents with dates in the title? For example, say you want to always have a list of newsletter files or meeting notes sort in chronological order. You may have started out naming files like this: Newsletter-June-2018.pdf Newsletter-July-2018.pdf Newsletter-August-2018.pdf But when you try to sort the file names, they are out of order like this, which is alphabetical and never chronological: Newsletter-August-2018.pdf Newsletter-July-2018.pdf Newsletter-June-2018.pdf What’s a better way to do this so that they actually sort in chronological order? Always use YY-MM-DD or YYYY-MM-DD format when naming files for this purpose. This means your…
OTWAdmin
July 9, 2018
Office 365Tech Tip

Inserting a video in PowerPoint

Do you have a video file that you’d like to include in your PowerPoint presentation? You can link to a YouTube video or exit your presentation to open up a file somewhere else… or you could embed a video file that’s in the presentation itself! So if you have video file on hand, here’s how you insert it and get it to automatically play. And you don’t have to bring the separate video file with you. We’ll start with a blank slide in PowerPoint. Insert a Video into a Blank Textbox In a new slide, with a blank text box,…
OTWAdmin
June 25, 2018
Tech Tip

Windows Tip: Hiding Desktop Icons

Very few people have a pristine desktop. Most of us have shortcuts, files, folders, and other items everywhere! In some cases, however, you may want to hide your desktop icons temporarily. This is a great thing to do if you’re presenting your computer remotely to an audience. For example, you might be presenting a document you’re working on collaboratively with a remote team or you might be showing a slideshow during a presentation. In cases like this, for security, confidentiality, or aesthetic reasons, you may want to hide your desktop icons so people can’t see them. This is very easy…
OTWAdmin
May 14, 2018
Office 365Tech Tip

How to Present in Skype for Business

Once you know how to share your screen or present your slides in Skype for Business, you will find all sorts of ways to use it. We guarantee it. Here at OXEN, we use Skype for Business every day for messaging and meetings. The OXEN team is far-flung, with offices in four states and remote workers. It’s extremely common to hear “Hey, can you share your screen so I can see what you’re looking at?” or “Let me present this so everyone in the meeting can see it.” If you have Skype for Business – here’s how you do this!…
OTWAdmin
April 16, 2018
Tech Tip

Keyboard Shortcuts in Outlook

Did you know there are shortcuts for common actions in Outlook? Instead of hunting for the right buttons, just hit these keyboard shortcuts. Create a new email: Ctrl + Shift + M Send an email: Ctrl + Enter Reply to an email: select email and hit Ctrl + R Create an appointment: Ctrl + Shift + A Create a new meeting request: Ctrl + Shift + Q If you’ve never used these shortcuts before, you might be asked to confirm to the shortcut for that action (see image below). Are you an Outlook power user? Check out the full list…
OTWAdmin
March 19, 2018
Tech Tip

Using Track Changes in Microsoft Word for Editing and Review

Did you know that Microsoft Word has built in tools to track your changes, edits, and comments while you’re reviewing a document? If you want to return an edited document to someone with your changes highlighted, and so they can accept or reject or your suggested changes, Track Changes is for you. How to Turn On Track Changes To use Track Changes, all you need to do is turn it on when you open a Word document and before you start editing. Go to Review on the Ribbon. In the Tracking group in the middle, click the Track Changes button…
OTWAdmin
February 6, 2018
Tech Tip

Aligning Objects in PowerPoint

A key to achieving a professional, clean, and crisp looking presentation is aligning objects on your slides. Make sure they are well-placed and lined up! Rather than eyeballing the placement of your pictures and textboxes, you can make precise, subtle adjustments with PowerPoint’s alignment options. These tools can transform a higgledy-piggledy collection of objects into a neat arrangement in a flash! Here we’ll show you how to select multiple objects on your PowerPoint slide and arrange and align them. Note: These alignment options under the Arrange group on the Ribbon aren’t just available in PowerPoint. You can find the same…
OTWAdmin
January 8, 2018
Tech Tip

Inserting a Table of Contents and References in Microsoft Word

If you’re using Styles in your Microsoft Word document, you can insert an automatic Table of Contents with just a few clicks. And if you’ve ever wondered how to insert updatable references like “see page 9 for more”, you’ll learn how to do that as well in this tip. Use Styles for Speed and Consistency The first step before you can insert Tables of Contents or page references is to use Styles. You can find these in the Styles groups under the Home tab on the Ribbon. If you want to switch to a different Style set, go to the…
OTWAdmin
December 18, 2017
Tech Tip

Tips for Staying on Top of Your Inbox

How to Get the Junk Out of Your Inbox Are you drowning under all the email you get in your inbox every day? Is it tough to sift out the relevant emails from the spam? Are you missing important work emails from your employees, co-workers, or clients? Here are some tips on how to cut out the spam, irrelevant emails, and other detritus clogging up your inbox. A lot of this junk comes from years of giving out your email address when you sign up for accounts and services, ranging from your email address being sold, to mailing lists you…
OTWAdmin
December 4, 2017
Tech Tip

Five Tips for Word Documents

Do you spend a lot of time in Microsoft Word, working on projects, papers, proposals, and more? Here’s a quick review of five top tips for Word documents. #1 The Format Painter Does one section of your document not look like the rest? You can copy formatting from one paragraph and use the format brush to apply it to the paragraph you want to redo. Click on the formatting you want to copy (e.g. place your cursor in the paragraph). Click the Format Painter brush icon on the Ribbon. (Look for it on the Home tab, in the Clipboard group.)…
OTWAdmin
October 9, 2017