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Tech Tip

Office 365Tech Tip

AutoSave Feature in Office 365

The AutoSave feature in Microsoft Office 365 behaves differently than people may expect. This feature has changed somewhat recently. We want to make sure that Office 365 users understand what is happening to their data. With Microsoft’s AutoSave feature, any changes made to a document in OneDrive or SharePoint are automatically saved and the original document is lost. However, it is still possible to recover previous versions of the document using version history. For example, if you wish to retrieve the original version of a document in OneDrive, you can view it on OneDrive's website where the "history" icon is…
OTWAdmin
October 17, 2018
Tech Tip

Looping a slideshow in PowerPoint

Sometimes you want to run a PowerPoint presentation on repeat – looping a slideshow so it can play in the background during an event, perhaps at a trade show booth. Is it possible to automatically loop a slideshow in PowerPoint? Yes! In PowerPoint, it’s easy. Open your PowerPoint file. First, make sure your slides are set to advance automatically: Go to the Transitions tab on the Ribbon. On the far right side, under Advance Slide, check the box next to After and set a time amount. Then select Apply To All. You can also manually set timings on various slides…
OTWAdmin
October 8, 2018
Tech Tip

Fighting images in Microsoft Word

Remember this? You're working on a Word document – maybe it's a report for your sales meeting, a set of instructions for a client, or a promotional flyer – and you are trying to place an image. You bump it down a few keystrokes at a time to situate it perfectly at the bottom of the page... when suddenly it goes flying off, jumping to the top of the page or disappearing completely! What happened?! Anchored Images in Microsoft Word Images in Microsoft Word are finicky. They are always placed in relation to a paragraph or an "anchoring object". The…
OTWAdmin
September 3, 2018
Tech Tip

Batch renaming files in File Explorer

Have you ever wanted to change the names of a bunch of files at once? Rather than laboriously renaming them one by one, it would be nice if you could change all the file names in large batches. A situation where you really might need batch renaming is if you're processing a lot of pictures and you want them to have more descriptive names. For example, if you have a bunch of images that are named "DSC_0001.jpg, DSC_0002.jpg...", you might want to rename them to "Retreat (1), Retreat (2)..." and so on. If you have a Windows computer, then you…
OTWAdmin
August 6, 2018
Business ProductivityTech Tip

Naming files by date for sorting

Are you trying to organize and sort documents with dates in the title? For example, say you want to always have a list of newsletter files or meeting notes sort in chronological order. You may have started out naming files like this: Newsletter-June-2018.pdf Newsletter-July-2018.pdf Newsletter-August-2018.pdf But when you try to sort the file names, they are out of order like this, which is alphabetical and never chronological: Newsletter-August-2018.pdf Newsletter-July-2018.pdf Newsletter-June-2018.pdf What’s a better way to do this so that they actually sort in chronological order? Always use YY-MM-DD or YYYY-MM-DD format when naming files for this purpose. This means your…
OTWAdmin
July 9, 2018
Office 365Tech Tip

Inserting a video in PowerPoint

Do you have a video file that you’d like to include in your PowerPoint presentation? You can link to a YouTube video or exit your presentation to open up a file somewhere else… or you could embed a video file that’s in the presentation itself! So if you have video file on hand, here’s how you insert it and get it to automatically play. And you don’t have to bring the separate video file with you. We’ll start with a blank slide in PowerPoint. Insert a Video into a Blank Textbox In a new slide, with a blank text box,…
OTWAdmin
June 25, 2018
Tech Tip

Windows Tip: Hiding Desktop Icons

Very few people have a pristine desktop. Most of us have shortcuts, files, folders, and other items everywhere! In some cases, however, you may want to hide your desktop icons temporarily. This is a great thing to do if you’re presenting your computer remotely to an audience. For example, you might be presenting a document you’re working on collaboratively with a remote team or you might be showing a slideshow during a presentation. In cases like this, for security, confidentiality, or aesthetic reasons, you may want to hide your desktop icons so people can’t see them. This is very easy…
OTWAdmin
May 14, 2018
Office 365Tech Tip

How to Present in Skype for Business

Once you know how to share your screen or present your slides in Skype for Business, you will find all sorts of ways to use it. We guarantee it. Here at OXEN, we use Skype for Business every day for messaging and meetings. The OXEN team is far-flung, with offices in four states and remote workers. It’s extremely common to hear “Hey, can you share your screen so I can see what you’re looking at?” or “Let me present this so everyone in the meeting can see it.” If you have Skype for Business – here’s how you do this!…
OTWAdmin
April 16, 2018
Tech Tip

Keyboard Shortcuts in Outlook

Did you know there are shortcuts for common actions in Outlook? Instead of hunting for the right buttons, just hit these keyboard shortcuts. Create a new email: Ctrl + Shift + M Send an email: Ctrl + Enter Reply to an email: select email and hit Ctrl + R Create an appointment: Ctrl + Shift + A Create a new meeting request: Ctrl + Shift + Q If you’ve never used these shortcuts before, you might be asked to confirm to the shortcut for that action (see image below). Are you an Outlook power user? Check out the full list…
OTWAdmin
March 19, 2018
Tech Tip

Using Track Changes in Microsoft Word for Editing and Review

Did you know that Microsoft Word has built in tools to track your changes, edits, and comments while you’re reviewing a document? If you want to return an edited document to someone with your changes highlighted, and so they can accept or reject or your suggested changes, Track Changes is for you. How to Turn On Track Changes To use Track Changes, all you need to do is turn it on when you open a Word document and before you start editing. Go to Review on the Ribbon. In the Tracking group in the middle, click the Track Changes button…
OTWAdmin
February 6, 2018